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Food Safety Management System

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Food Safety Management System

GH Training Solutions Comments Off on Food Safety Management System

I was recently asked to do an in-house Level 2 Food Safety course for a small organisation. One of the things that prompted the training session, was a recent inspection that they had had from the EHO. They were disappointed to receive a score of 4 rather than the 5 they were hoping for. Although what they were doing in practice and the condition of the kitchen was good, what had let them down was their food safety management system and documentation.

There is much more emphasis  on the food safety management system during EHO inspections, yet this is also the area that caterers often find the most challenging.

Where to Start

The food safety management system and documentation that is kept does not need to be complicated. The amount of paperwork should be applicable to the size and complexity of the food business.

For the small business, a good starting point it to use the ‘Safer Food, Better Business’ pack freely available on the Food Standards Agency website. This is an excellent resource and can be tailored to your business. Take out what isn’t applicable to you and if you want to add in extras, e.g. temperature sheets, do so. Make it your own.

When designing your own recording sheets, consider what will work best for your team in practice; this could be separate sheets for different things or you might choose to have one sheet to incorporate everything that will be recorded in one day.

HACCP?

Hazard Analysis Critical Control Point (HACCP) is a more structured and formalised management system for food safety. A lot of food businesses worry about the need to go down the formal HACCP route, but we only really need to consider this for food manufacturing business or for catering if you have a particular high-risk process in place.

Whatever system you use, be that the ‘Safer food, better business’ pack, HACCP or a bespoke food safety management system written by yourself or a consultant, be realistic about what you are doing.

For example, the small organisation I mentioned above relied on elderly volunteers who had been volunteering there for years. They had minimal food handling and when they were in the kitchen they tied their hair up and wore a clean apron. When the organisation updated their policy, they stated that food handlers would wear a chef’s jacket and wear a hat. This was unrealistic and would most likely result in losing the volunteers that are so valuable for the charity, and it was also unnecessary for the type of food they were handling.

The policies and procedures must reflect what you do in practice and the practices must reflect what’s in the policy.

If you need help to write your policy or review your current policy, don’t hesitate to contact me.

 

Time to De-stress

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Last week was ‘Mental Health Awareness Week’ and the focus was very much on tackling stress.

Health & Safety statistics for 2017 show that for the first time, stress, depression and anxiety has topped the table as the top cause of all work-related ill-health cases.

So what can, and should we, as employers do to protect our workforce?

With an estimated 49% of working days lost due to ill health being as a result of stress, anxiety and depression, can you afford not to address this as part of your health and safety policy.

By reducing stress, it would not only improve the health and well-being of your staff, but this also has a positive impact on the business as whole, improving staff retention rates, productivity and the service we provide to customers.

To understand it, we must consider what the main contributing factors in the work place may be. Often this is due to increased workload pressures and/or lack of or perceived lack of support from management. Changes in the workplace, job insecurity, work relationships and even boredom can also contribute to stress levels.

Employers have a legal duty to protect employees by carrying out a risk assessment for stress and then putting in place control measures to reduce the risk to employees.

These risk assessments do not need to be complex and a good starting point is the HSE website which has a plethora of useful tools including sample stress risk assessments and a brilliant management standards workbook which takes you through the process step by step and includes checklists to help you manage stress in your workplace.

Going for Gold!

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 Last Friday, I visited my local fish and chips shop and I admit that my favourite bits are the crispy little pieces of chips. My local uses fresh potatoes and makes their own chips and I wondered as I watched the young team prepping and cooking whether they were aware of the recent change in legislation

On the 11th April new legislation came into play which means that food business operators must put measures into place to reduce the amount of acrylamide produced during cooking. But what does this mean and what changes do you need to make?

This legislation affects all food businesses from the small independent through to the large national manufacturer.

As with all changes in the law, there has been some concern and misunderstanding about what is required by businesses. Like most legislation, this is not about making it unmanageable and expensive. The controls needed are dependent on the size and complexity of a business.

The British Hospitality Association have put together an Industry guide to Acrylamide for the Catering and Food Service industry. Although this is a draft interim guide while we await the finalised EU Guidance, it outlines the measures that businesses can take to ensure that they are meeting the requirements of this new regulation.

If you require help or more information, don’t hesitate to contact me.

 

Conversation – The Advantage of Classroom Training Courses

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With the recent focus in the news on single-use plastics, this was something that came up in one of my Level 3 Food Safety courses this week. Some of the course participants were passionate about moving to glass, while others had safety concerns about the use of glass in the kitchen. Both views had safety issues and an interesting debate followed.

A few weeks ago, on a Level 2 Food Safety course I ran for students at a Hampshire college, there was one attendee who aspired to run her own business. It was fantastic to see, at just age 19, such ambition. It also presented an opportunity for the group, as part of the course, to look at what she needed to put in place before she could operate. Using her own idea as a case-study we reviewed what paperwork she needed and how to comply with Food Safety policies in a home kitchen environment.

There are moments like this on every course I teach. Where participant-led questions, scenarios and discussions allow us to look deeper into the subject, debate different points of view and answer questions relevant to each individual’s circumstances.

It is these moments which make the course so much more relevant and meaningful than the basic syllabus. It leads to a better understanding of best practice, helps my students grasp deeper concepts and increases the motivation to commit to good practice, ultimately improving our Food Safety and Health and Safety culture.

These are also my favourite moments of every course.

I don’t mind spending time answering questions or encouraging a group discussion. It is these conversations which result in the precious light-bulb moments for my participants. I see managers (especially on the Level 3 and Level 4 courses) scribble a little note to themselves; something to take back to work and implement.

For me, this is the real value of face-to-face classroom courses and what sets me apart from online or learning courses.

Food Safety and Health & Safety Training is about more than just the certificate, it is about driving our working culture forward and creating safer working environments. Having the opportunity to network with peers, learning from their experiences and ask probing questions helps everyone accelerate their learning and get more from their course.

Naturally, whilst most people initially contact me to enquire about a specific course and certificate they need, I am proud to ensure they leave the course with far more knowledge and a broader understanding.

 

Food Poisoning Complaint – What Now?

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As a food provider, receiving an allegation of food poisoning can be a worst nightmare come true. However, once you receive a complaint, it is important to handle the situation correctly.

An allegation of food poisoning may come directly from a customer or it could have been reported to an Environmental Health Officer.

If it comes directly from a customer, it is essential that you are prepared in advance for this situation so you can handle it appropriately.

  1. Take the allegation seriously.

It is important to take the allegation seriously, however, it is also important to not admit liability at this stage nor deny the allegation. Avoid statements such as ‘No one else has complained’ or ‘It doesn’t usually take x hours for the symptoms to develop’ or even to suggest it may have been down to the quantity of alcohol or richness of food consumed.

It is important that the customer feels confident that their complaint is being taking seriously. Arrange for the manager to speak to the customer and reassure them that as a company you take such allegations seriously, and you intend to follow your internal procedure to investigate the situation fully.

Whilst there is an increasing trend towards a ‘compensation culture’ most customers simply want to feel you are taking them seriously. Responding appropriately at this stage can diffuse anger and even improve the relationship with the customers.

2. Fact Finding

This initial contact is the perfect time to gather as much information as possible to help you with your investigation – while the details are fresh in everyone’s minds.

Along with the customer’s name and contact details, some important questions to ask include:

  • What did they eat?
  • When did they eat the food?
  • When did the symptoms start?
  • What symptoms did they have?
  • How long did they have the symptoms for?
  • Did anyone else in their party have similar symptoms and what did they eat?
  • Have they seen a doctor – if not, suggest that they do as the doctor could take a faecal sample to determine what micro-organism has made them ill.
  • Have they reported their illness to the EHO – if not consider whether you need to.

GH Training Solutions have developed a standard form you can use in this situation to ensure nothing is missed out. Alleged FP Form

If the allegation has come from the EHO, much of this information would have been collected and passed on by the EHO. It is also very likely that this allegation will prompt a visit by the EHO.

3. Your Immediate Actions

Based on the information you gather from the customer, or are presented with from the EHO, consider whether you should stop serving the food that was alleged to have caused the food poisoning. If you do, don’t throw it away instead quarantine and label it in case it needs to be tested.

4. Internal Investigation

Be proactive and consider what you can do to help the EHO with their investigation. Do remember that the EHO’s first priority is to ensure that no one else gets sick. This is about working together to determine what went wrong and if there is any danger.

Look at the journey the food took and collect relevant documentation and information.

  • Where did it come from – which supplier?
  • When was it delivered, where was it stored and for how long?
  • What processes did it go through? When was it prepared and/or cooked?
  • How many other people ate the food?
  • Who was on duty and who prepared the food – have they been ill recently?

You should assist the EHO fully and cooperate with them. If things are looking serious consider whether it would be best to close until the investigation is over.

Follow the instructions of the EHO with regards to when you can reopen, restock and even clean the premises. Depending on your findings, you may want to consider refresher Food Safety Training for your team members.

5. The Follow Up

Once your investigation is complete, do go back to the customer to tell them the outcome of your investigation. It’s not what goes wrong that counts, but how we dealt with it afterwards that is remembered.

Avoiding an Unwanted Christmas Present

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 Avoiding turkey trots at christmas

Everyone likes to make a little extra effort at Christmas. Last weekend, several shops were taking part in a local Christmas Fayre. I noticed a mobile repair shop laying out a little table with a soup kettle on, plugged into an extension cable which trailed across the entrance of the shop (which was open to the public). The shop owner then came out with a plastic tub of cooked rice and proceeded to fill the soup kettle.

A number of immediate concerns popped into my mind, although my family thought I was being a Grinch. I realised how at Christmas, it seems to be ok to bend (or disregard) the rules, because “it’s only the once” and you’re “being festive”.

However, there is a real risk that you could give your customers or guests a very unwanted Christmas present. Nothing feels less festive than food poisoning.

You may be hosting a special event, or simply expecting more people than usual to cater for. Whatever your Christmas period plans, here are some simple steps you can take to ensure your usually high standards are maintained during this busy period, based on the 3 P’s Framework that I use in my free eBook (Embracing an EHO Visit – a practical business toolkit) available to download here.

Premises

  • During this busy period, don’t compromise on hygiene; you may need to buy in extra supplies such as hand wash for both the kitchen and customer toilets, cleaning products, etc. You may need to review your cleaning rota to cope with increased usage.
  • If you don’t have enough equipment to keep food safe, can you bring in a temporary measure, for example, a mobile refrigerator.
  • You may want to rearrange your furniture to accommodate additional seating – make sure that emergency exits are still accessible and of course, it can be a good time to clean behind some rarely moved benches!
  • Consider Health & Safety when setting up displays and decorations and also for any entertainment provided.

Practices

  • Don’t accept more bookings than you can safely handle. Consider your preparation, cooking and storage spaces as well as your man power.
  • It is important to be organised, but don’t try and get too far ahead of yourself; preparing food too far in advance gives bacteria the opportunity to thrive.
  • If you have new ingredients in the kitchen, ensure they are labelled clearly especially allergens.
  • Keep hot food hot and cold food cold with minimal time spent at ambient temperature.
  • Make sure you have time to cook poultry thoroughly, including chicken liver pate.

 

People & Policies

  • If you’re doing a special menu, have you reviewed your food safety management system or HACCP procedures, and have you made any relevant changes?
  • Have staff been trained in new food processes, especially any additional seasonal staff you’ve taken on?
  • Have you updated your allergy advice and checked with customers for any dietary requirements?
  • What are your contingency plans, just in case you have boiler failure, staff call in sick etc?

A good food safety culture plays a key role in your brand image and reflects a commitment from the management team. Although it can take extra effort to set up and build this culture, it makes life a lot easier in the long run.

Assess how well your business is performing by using the checklist in my free eBook, Embracing an EHO Visit – A practical toolkit for businesses, available to download here.

If you think you or your team could benefit from extra Food Safety advice or training please get in touch.

Scores on the Doors

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Food Safety Ratings Score

Are you aware that in 2019, it is likely that it will become mandatory to display your food hygiene rating? Given that some scores displayed on http://ratings.food.gov.uk/ are dated from 2 or 3 years ago, the score you receive at your next inspection could be the one you’re stuck with.

How does that make you feel? Are you happy and confident? Maybe you’ve chosen to display your score already, because you’re proud of that 5 that you’ve worked hard for. Or you’ve recognised the benefit displaying the score gives in the form of customer confidence.

Or does it make you feel anxious? How much of that anxiety is because you are disappointed by your score? Do you worry that displaying a low score will deter customers?

Evidence does indicate that a low score can have a negative impact on your sales; when questioned, 68% of consumers in England said they would base their decision on purchasing food on the food hygiene rating.

But what was the lowest acceptable score in the consumers’ eyes?

Over the past years, the lowest acceptable score in England has actually increased from a 3 to a 4, showing a trend towards consumers demanding higher quality behind-the-scenes as well as on the plate.

So if your business scores a 3 or less, you are essentially losing a large number of potential customers, who will actively choose to avoid spending money with you – can you afford to do this?

So, if you don’t want this to be you – now is the time to act. Invest your time and energy in bringing your business up to a good standard and be proud to display your score.

Need further advice? I have put together a free Toolkit to help you ‘Embrace your EHO visit’. Download it here.

 For hints and tips or food safety training advice, please contact me.

5 Do’s and Don’ts to prevent food allergies becoming a problem in your business

GH Training Solutions Comments Off on 5 Do’s and Don’ts to prevent food allergies becoming a problem in your business

Following on from the recent food allergy prosecution, it was reported that food safety training had been insufficient. Here are 5 simple steps you as a food business owner or manager can take to keep your customers safe:

  • DO make sure all food handlers have received the appropriate level of food safety training – know the 14 allergens and really understand how life threatening they can be. This is not the customer being difficult, but rather their life depends on what we do.
  • DON’T assume everyone knows the ingredients of a dish, what may be obvious for the chefs is not necessarily obvious for the waiter.
  • In the kitchen or food preparation area, DO ensure ingredients containing allergens are clearly labelled and separated.
  • Do make sure that your allergy information about your dishes is up-to-date, easy to understand and available for customers.
  • DO make sure your emergency procedures are clear and well known to staff so that they can help quickly should they need it.

More tips and guidelines for dealing with food allergens are covered in Level 2, Level 3 and Level 4 Food Safety courses. In house allergen specific courses can also be arranged.

 

 

Food Allergies – The price of (not) training

GH Training Solutions Comments Off on Food Allergies – The price of (not) training

In the UK, like most developed countries, the increase in people with food allergies is described as an ‘Epidemic of food allergies’ with several possible contributing factors.

Whatever the cause, this epidemic is not something the food industry can ignore and is set to increase in the future.

Since changes in food safety and hygiene regulations in 2014, there is a legal requirement for information to be provided for both packaged and unpackaged food.

As food providers, we also have a legal and moral responsibility to ensure we take reasonably practicable measures to keep our customers safe from allergies.

This together with changes in sentencing legislation has meant in the last 2 years we have seen an increase in prosecutions relating to food allergies as well as an increase in fines and prison sentences handed out. The most recent being a nursery who was fined £10 000 following a child in their care being rushed to hospital after being fed pesto containing cashew nuts. Staff had been told that the child was allergic to nuts, but failed to read the ingredient list. Findings showed there was a failure in food safety training.

Although finding the time and money to pay for food safety and hygiene training courses seems onerous, it would have cost a lot less than the £10 000 fine, let alone the cost of a damaged reputation. More importantly, what is the cost of a life?

Read the article here:

https://www.daynurseries.co.uk/news/article.cfm/id/1584986/Nursery-fined-10000-after-child-suffered-allergic-reaction-to-meal-containing-nuts

GH Training Solutions are an established provider of in house and public training courses for food safety Levels 1-4. Click here for more details.